Making Afterschool Software Work for You - Site Coordinators

Afterschool managing software is designed to make trying times easier. It helps administrators manage and oversee student and staff activities and ensure they meet educational objectives. The most useful management software has tools that benefit all levels of administration and staff, from teachers to directors to site coordinators.

Whether registering students for a new term or scheduling classes, site coordinators have a lot of their plate. Management software can help ease that burden by automating many tasks and tracking important data. With software, you can -

1. Import student demographics and data from your school district's database.
2. Create and schedule activities and lessons for students.
3. Create customizable forms and print different types of rosters and sign-in sheets.
4. Record and track attendance via mobile applications and Badge Scanning.
5. Run program management reports and share data in real-time.

With cloud-based software, you can access your information and data from any device.

Organizing Afterschool Events Without the Hassle of Paperwork

As a site coordinator, you get to work with various organizations, including schools, businesses, and even non-profit entities. Training staff, delegating duties, and overseeing the communications of programs to the public likely keep you pretty busy. However, manually inputting data or sending communications via paperwork is time-consuming and takes away from achieving goals. Afterschool management software takes the stress out of organizing with a range of automated features and tools. These include but are not limited to -

1. Managing and overseeing budgeting costs for afterschool centers, programs, and activities.
2. Ensuring afterschool programs align with school district objectives and directives.
3. Planning and coordinating events for organizations, businesses, and schools.
4. RHiring vendors for special events and maintaining parents, staff, and students' calendars.
5. Sharing data with staff, teachers, and program directors from a comprehensive database.
6. Accessing student and teacher data from wireless devices within a safe and secure platform.
7. Connecting with the public in your respective school boards and posting bulletins and announcements.

By keeping your communication online, you eliminate the need for paperwork and bulletins that can get lost or damaged. Also, you can directly contact parents or other family without relying on students to deliver messages.

Learn how EZReports can help improve your afterschool program. Schedule a demo today.

Monitor Progress and Increase Organizational Output

Site coordinators must implement afterschool curriculums and manage programs overall. However, this may include more than one school, so having the right software is imperative for simplifying administrative tasks. Think of how much easier it would be to monitor, manage and update all programs from one single platform. By storing all data in one place, you can provide detailed data to evaluators and monitor overall program participation.

Data collection on a central platform has a variety of benefits, but one of the most valuable is the reporting capabilities. For afterschool programs that receive grant funding, regular reporting ensures that all standards are met. From the data stored in your management software, you can easily generate 21APR reports for CCLC programs. You can also generate State DOE reports and other essential documents.

Why Do Site Coordinators Need to Stay Ahead of the Curve?

As a site coordinator, you must have timely answers to parents' questions about their kids while keeping your district's goals in mind. However, district-mandated changes must be followed and implemented accordingly. This can pose a challenge, especially if you are working with outdated systems or manually input data for administrative tasks. Whether tracking attendance, meal preparation, enrollment, or monitoring student and staff progress, afterschool management software is essential in meeting challenges and producing results.

Flexible software helps you roll with curriculum or program changes without the headache. Your needs change as enrollment, activity, and staff positions change so you want a solution that works in a variety of different situations. When searching for the right solution, make sure you choose one that can grow with your program and changing needs.

Staying on Course With Afterschool Management Software

Students deserve safe, caring, and enriching environments to excel in studies and learn crucial life skills. As a site coordinator, you know how essential this is to your program goals and objectives. Whether you oversee in-school or afterschool programs, your primary concern is to ensure all students benefit from your center's activities and learning.

From data collection to reporting requirements of Federal 21st Century Community Learning Centers programs, EZReports software is equipped with tools that make your job easier. Our tools can help you enhance performance, increase productivity, and ensure all students, teachers, and staff communicate without obstacles.

EZReports is implemented by 9 State DOEs and over 5,000+ schools, districts, and community-based organizations nationwide. Contact our team today to learn how this powerful software can take your afterschool program to new levels.